General Information and Expectations
Expectations for Leaders
Our goal is to provide a well-run facility so leaders can join in and participate with their youth during programming. As well as looking after general supervision, leaders are responsible for the evening program, and supervision in the Dining Hall. We ask that you communicate the following rules and expectations to your group prior to your arrival.
Comments on our Purpose
Medeba was established in 1952 as a Christian organization to live out and share the Christian faith and development of others. We are a charitable organization based on this purpose. We are known as specialists in the use of intentional community and adventure programing to teach teamwork, problem solving, communication and personal growth. Medeba has first-rate facilities and extensive adventure-based activities that are designed for personal leadership growth and to build community, trust, cooperation, and teamwork.
One of our programs is Outdoor Education; for over 30 years, we have worked with many different types of school groups and we realize that not all groups have the same beliefs we do and we understand that. All are welcome to be a part of our Outdoor Education program. We are committed to inclusion and are purposeful in our training and expectations of our staff in working with people from all walks of life including complying with restrictions in sharing beliefs with certain groups. We have honoured and respected all schools and their students that have come to Medeba. We have continually provided a warm, welcoming and socially safe culture for all, no matter what their background or beliefs; we continue in this way to this day. Reciprocally, in the spirit of inclusion, we also ask that schools respect our purpose and beliefs and do not come with the purpose to teach in opposition to these beliefs while at Medeba.
Minimum and Maximum Capacities
A minimum of 25 guests mid-week or 40 guests on a weekend are required for Medeba to be open to groups. This quota can be met by either bringing the minimum or by sharing the site with other groups so that the total number onsite is at least our minimums. Likewise, Medeba has a maximum capacity of 180 guests (depending on the arrangements that have been made). Medeba may or may not be able to accommodate changes to the size of your group. If the number of people planning to come on a retreat changes, it is the retreat organizer’s responsibility to immediately communicate this with Medeba.
If you do not reserve our facility (minimum rental of 130 participants), you may be sharing some recreational activities and the Dining Hall with another group(s). We appreciate your courtesy
towards other groups we are accommodating. If there are certain recreational activities you’d like to do in your free time, please contact the Medeba host with such requests so that they can
arrange this with the other group(s) on site.
If you do reserve our facility, we will allow you to have our facility to yourself and we will not book another group while you are here. You are then required to bring a minimum of 130 people or pay for that many people to come. Our reduction in number policy does not apply if you have
reserved our facility and your guest numbers drop below 130 people.
Full payment is due before departure from Medeba. We will invoice your amount due after receiving final numbers so you are able to prepare payment before your arrival. If you are unable to pay prior to departure, you must make arrangements with the Guest Group Coordinator prior to arrival. Full payments should be made through cheque, cash, or direct deposit.
To confirm a booking with us, Medeba requires a booking deposit. This deposit has two purposes; the first is a non-refundable booking deposit in the event of a cancellation and the second is a damage deposit. This deposit is not applied to the cost of the retreat. Once Medeba has received full payment for the retreat, and an inspection of the facilities used by the group has been successfully passed, the deposit will be returned to the group.
Any damages or excessive cleaning incurred by Medeba due to the group will be deducted from the deposit refund. "Raiding" and practical jokes are often the cause of property damage so please refrain. Any extra cleaning or damage associated with “pranking” will be subject to a minimum $100 fine (i.e. shaving cream, toothpaste, honey, etc.).
Cancellation of a retreat will result in the loss of the group’s deposit. This money will go towards covering Medeba’s administration fees, and any potential lost revenue.
Accommodations and Site Information
Most of our cabins have 5 bunks (2 beds per bunk) and two single beds. Four bunks and a single bed are in the main area of the cabin, while one bunk and a single bed are behind a partition, and can be used for leaders or teachers. The cabins are carpeted and are heated via a propane fireplace.
Additionally, in each cabin, there are ample hooks in each cabin to hang jackets, hats, etc. For each bunk bed, there is a storage unit with cubbies to place clothing or other personal items, and hangers to hang clothing.
Generally, cabin assignments at our facility are by our guests’ lived gender identity.
In accordance with Medeba’s principles and beliefs, all people are welcome to stay at our facility. We will work with the leadership of the school or group to accommodate all their students. For students who are working through their gender identity or are transgender, we will consider how best to accommodate for them on a case by case basis by working with the school to make an accommodation plan.
Leader or Speaker Accommodations
If you require separate sleeping and showering facilities for your leaders, speakers, etc., please contact Medeba to make arrangements.
Bedding & Personal Supplies
Each person needs to bring his or her bedding. We recommend a sleeping bag, pillow, and toiletries such as soap, shampoo, towel, etc.
Standard Meeting Room
Medeba will provide your group with their own private meeting room. Each meeting room is supplied with seating. Other equipment can be requested as per your contract.
Our primary meeting rooms, the Lodge, Hub, and Junction, each have a 6-channel amp and two speakers. Microphones, projectors, and DVD players may be requested, as per your contract.
We ask that care is taken when choosing media and consideration is given to the broader community when listening or watching all forms of media.
For the sake of other guests and staff who are on the property please note that there is a noise curfew between 11pm and 7am.
There are many campfire areas at Medeba. Our largest campfire area has seating for up to 200 people. Wood and supplies to start a fire are both provided. Please talk to your host during your stay to arrange a campfire.
Food Service and Dining Hall Information
Meal times on weekends are typically at 8:30am, 12:30pm, and 5:30pm.
Before every meal, we will take a moment of silence, which is a great opportunity for each person to be thankful. When coming in to our dining hall, health regulations require that dry foot wear and dry clothing be worn while in the Dining Hall. As well, please do not bring food or drink into any of our other buildings, this will help to keep our floors clean and unwanted animals out.
Medeba provides a partial dining hall service. Medeba will set tables and will be responsible for cleaning all dishes after the meal. The group’s only responsibility is to clear off their tables of dirty dishes and left over food.
Health regulations require that dry foot wear and dry clothing be worn while in the Dining Hall. As well, please do not bring food or drink into any of our other buildings, this will help to keep our floors clean and any unwanted animals out.
Medeba provides alternative food for those who have a restricted diet. Medeba will only provide alternate meals for guests who have returned their restricted diet checklist form.
Safety Information and Emergencies
Health and Safety
Our goal is to make your stay at Medeba as fun and as safe as possible. It is imperative that you fill out the Insurance information to be able to participate in any activity at our site. It is in your best interest to let Parents know the activities that their children will be participating in. The group is responsible for all health-related issues pertaining to their group. Medeba, in an emergency, can provide Standard First Aid if necessary, but cannot dispense any medications. We also recommend that each group bring along Health Card information on each of their students.
In case of emergency the dinner bell will ring continually. If this happens please gather in the large playing field located beside the playground area.
Unfortunately weather can be unpredictable at times; as a result there are no refunds due to weather. Medeba is able to offer some indoor facilities and activities in the case of inclement weather.
Your group is responsible for health insurance and for transportation to the hospital in the event that it is needed.
All guests are responsible for transportation to and from Medeba. If a guest requires transportation home during your stay, the group will be responsible for transportation. Medeba vehicles are not available for this purpose.
Things not allowed at Medeba
Nuts and Nut products