Overnight General Information

Covid-19

We know this has been another challenging year of uncertainties and change, and we have some great news to share with you. Medeba is planning to run all our Overnight and Day Camp programs this summer! Yay!

Here’s some more information about what we are expecting camp to look like so you can make the best decision for your family. The following information is what we are currently anticipating, however, these requirements are subject to change if the Ontario Government, Public Health Ontario or our local Public Health Unit announce any further requirements for us to be able to operate this summer.

Before Camp

There are a few things we are going to be requesting of all our camp families prior to their arrival at camp:

  • Limit exposure to those outside of your household for 14 days prior to arrival at camp
  • Perform a Rapid Antigen Test (RAT) on your camper. These are available to pick up from your local pharmacies: https://www.ontario.ca/page/rapid-testing-home-use
  • Pre-screen your camper for any COVID-19 symptoms

If your child gets sick or is exposed to COVID-19 prior within two weeks of their camp week, please let us know as soon as possible. We will be happy to try and move your camper into a different program later in the summer or transfer your camp fees to Summer 2023.

Risk Management while at Medeba

Medeba will be doing a number of things with campers while at camp to help reduce the risk of illness:

  1. We will be operating outside as much as possible
  2. Encouraging campers and staff to practice good hand hygiene
  3. Staff and campers will be screening themselves daily for any COVID-19 symptoms, cabin staff will go through this with overnight campers each morning  
  4. Staff will do a RAT twice a week

If a camper tests positive or becomes sick while at camp

If your child becomes sick with COVID-19 symptoms (or another communicable illnesses) or tests positive for COVID-19 while at Medeba, we will be contacting you to come and pick up your child. If this is the case, we will offer a pro-rated credit towards next summer (ie, if your child had to get picked up on Wednesday, we will move 50% of your fees towards Summer 2023).  

If a camper becomes sick with COVID-19 symptoms or tests positive for COVID-19 while at camp, we will be rapid testing their cohort (cabin group) twice; once on the day symptoms are discovered within the cabin and again at the end of the week prior to them returning home. Additionally, we will let you know if a camper in your child’s cabin group becomes sick and goes home.

Please be aware that there is a risk of your camper contracting COVID-19 while at camp, and by sending them, you are accepting this risk.

COVID-19 Vaccinations

Medeba is not planning to mandate the Covid-19 Vaccine for our campers, unless otherwise required by Ontario Government, Ontario Public Health or our Local Public Health Unit in order to be able to operate.

Many factors have been considered in making this decision, including:

  • We serve a relatively low-risk population. The risk of severe symptoms in children ages 6-18 is low. Our summer staff are young adults, in good general health and their risk of severe symptoms or complications is also relatively low.
  • There are high rates of vaccine hesitancy for children under the age of 18, and we want to allow as many children as possible to access the benefits and enjoyments of a summer camp experience.  (as of May 2, 2022 only 40% of children 11 and under are fully vaccinated).
  • A significant amount of our programming is takes place outside, where the risk is lower. Whenever being outside is not possible (sleeping in cabins, eating in Dining Hall, severe weather), we will be taking measures to reduce possible transmission (For example, good ventilation).

Camp Activities

For this summer, campers will again be able to choose their own activities each day! (Except for Blast which will still operate on a cohort activity rotation). Check out our website here to see what kinds of activities are available: https://medeba.com/summer-camp/activities/  

We will not be offering clubs or tours this summer.

General Arrival/Departure

Arrival and Registration is on Sunday between 3:00 and 5:00 p.m. 
Pick up is on Saturday between 10:00 and 11:00 am.  Please inform the office if you are unable to make it during these times.

Weekend programs

Weekend programs are only available to allow campers to stay for the weekend between two or more programs that they are attending. Weekend programs have a relaxed schedule to allow campers to rest up for the next week of fun! Weekend programs cannot be registered for as stand-alone programs.

Age Considerations

Age limits are guidelines. Exceptions are made for campers who function at a different level than their age would suggest.

Transportation

Parents are responsible for transportation to and from camp.

Packing List

We recommend that you help your child pack and involve them in the process of choosing what to bring so that they can identify their own belongings. We also recommend that you label everything. If you bring sheets for the cabin, remember you will still need a sleeping bag for tabin night.

TO PACK FOR CAMP
  • Sleeping bag
  • Pillow
  • T-shirts
  • Long sleeve shirts
  • Sweatshirt
  • Shorts
  • Long pants
  • Jacket
  • Rainwear 
  • Pajamas
  • Towels (beach and bath)
  • Soap and shampoo
  • Toothbrush and toothpaste
  • Waterbottle
  • Underwear and socks
  • 2 pairs of running shoes
  • Flip-Flops/Sandals
  • Swim suit
  • Hat and Sunscreen
  • Flashlight
  • Dirty clothes bag

Helpful extras

  • Semi-dress clothes for Friday Banquet
  • Bible
  • Notebook
  • Pen or Pencil
  • Slippers
  • Water Shoes

Lost and Found

All lost and found items are displayed multiple times during the week for the campers to claim. All unclaimed items are washed and stored until the end of September, at which time we donate them to a local charity. Please call the office if you have lost an item and we will attempt to locate it and return it to you for the cost of shipping.

Cancellation Policy

If a camper cancels Overnight Camp:  

  • More than one month prior to the program date, we will give back a full refund less $50.00 cancellation fee.  
  • One month to two weeks prior to the program date, a full refund less $150.00 cancellation fee.  
  • Less than two weeks prior to the program date, all program fees become non-refundable unless written explanation from a doctor is received, and then only a cancellation fee of $50 is charged.  

No refund will be made for late arrivals or early departures.

If your child is sick and cannot attend, please contact us to make alternate arrangements for your camper. This may include: changing weeks, transferring your payment to Summer 2023 or refunding your payment.

Medeba reserves the right to cancel any program or activity due to a lack of participants.

Privacy Policy

Please click here to see our privacy policy.

Medeba Open House

The Medeba Open House is tentatively scheduled for July 16, 2022.

Want to try some Medeba activities? Come on out for some rock climbing, zip lining and a BBQ!

What the Camper Should Know Before Arriving

Behavioural Expectations

Campers are expected to treat one another respectfully, without put downs or rough horse play. Medeba strives to resolve behavioural problems with campers promptly and effectively but reserves the right to dismiss a camper for behavioural problems at the discretion of the Directors. No refund will be made for dismissals due to disciplinary action. Parents will be responsible for the removal of the camper due to dismissal.

Medeba is a smoke, alcohol, and drug free facility. Tobacco, alcohol, cannabis and illicit drug possession or use is prohibited for everyone.

Medeba does not permit gum-chewing on property.

Cell Phones, Personal Music Players, Tablets, Laptops, and Gaming Devices

Medeba desires to develop a healthy camper community. Personal devices take away from a camper fully immersing in our community and therefore the above-mentioned devices are not permitted.

Communication from Home

By Mail

Campers look forward to receiving mail and we encourage parents and relatives to send letters. Due to our location, it may take more than a week for us to receive mail. We recommend sending any letters the week before they are due to arrive. Please do not send anything through the mail that may contain, contains, or is a nut product. These are delivered at dinner time.

Address camper mail to
    (full name of camper),
    Medeba Summer Camp
    Box138
    West Guilford, ON
    K0M 2S0

By Email

You may email your camper. A 50¢ charge will be placed against their tuck account for each incoming e-mail. Campers are unable to e-mail back. Our e-mail address is: info@medeba.com (Please type the campers full name on the "subject" line). We will print these off before dinner (5:30pm) and deliver them during dinner.

By Phone

Campers do not normally have access to the phone. We would encourage you not to call them unless it is an emergency. If you would like to know how your child is doing, we ask that you call and talk to their cabin leader. The number to reach them at is 1-705-754-2444, ext. 231; please call during meal times (8:15am, 12:30pm, 5:30pm)

 
Heath Care and Special Dietary Needs

Health Care

Health and safety are always emphasized!

Forms

You will have completed a Camper Health Form on your my.medeba account. If there are any changes to the camper's medical condition after you complete these forms, please log back into your my.medeba account and update your forms.

Medications

All medications must be handed in on registration day. Campers may not keep any medications in the cabin.

The medications MUST BE BROUGHT TO CAMP IN THE ORIGINAL PHARMACY CONTAINER.

Insurance

Parents are to provide medical insurance and are responsible for any cost incurred not covered by insurance. (For example, certain medications)

Head Lice

For the protection of our campers and staff, lice checks are performed at the beginning of each week. Please check your children in advance of coming to Medeba and treat if necessary. Please inform us if they have received treatment just prior to arriving at camp. Any campers found with head lice will be treated for a fee of $150, or the camper will be removed from camp. Contact the office for more information on the head lice treatment we perform.

On-Site Care

Medeba has a certified First Aid Health Care Co-ordinator on site to provide basic health care to campers and staff.

Hospital

In the event of an emergency, we access our local medical clinic and hospital only 10-15 minutes away in the town of Haliburton.

Allergies

Medeba is an allergy aware facility. Please do not bring any products with nuts or that may contain nuts. Please click here to see our Allergy Policy.

Influenza Like Illness

Please click here to see our influenza like illness policy

Dietary Needs

Provision is made for campers with allergies or special dietary needs. Please fill out the Restricted Diet Form on your my.medeba account. We provide child-friendly meals with lots of choice, but do not cater to individual preference.